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American Industrial Hygiene Association

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Local Section By-Laws

Revisions to the Philadelphia Section AIHA's by-laws were submitted to National AIHA on March 12, 1999, and were approved on July 12, 1999, as changed.  The by-laws were revised in order to bring them into line with current guidance from National AIHA, as well as to reflect the group's recent name change.

 

Additional changes to the by-laws, to reflect the legal incorporation of the local section, will be presented to the membership for approval in the near future.


By-Laws of the Philadelphia Section of the
American Industrial Hygiene Association

(Revised/Adopted January 2018)

 

Contents:
 

ARTICLE I                Name
ARTICLE II               Purpose
ARTICLE III              Membership
ARTICLE IV             Membership Meetings
ARTICLE V              Officers
ARTICLE VI             Directors
ARTICLE VII            Committees
ARTICLE VIII           Local Sections Council Representatives
ARTICLE IX
             Public Statements
ARTICLE X              Dues
ARTICLE XI             Elections and Voting
ARTICLE XII            Dissolution
ARTICLE XIII           Amendments
                                                                                               

Article I - Name

The organization shall be known as the Philadelphia Local Section of the American Industrial Hygiene Association, or Philadelphia Section AIHA (referred to in this document as “Local Section”).

Article II - Purpose

The purpose of the Local Section shall be to promote the purposes of the American Industrial Hygiene Association (AIHA), as set forth in its Articles of Incorporation, within the geographic boundaries of the greater Philadelphia metropolitan area, consisting of the Pennsylvania counties of Philadelphia, Bucks, Montgomery, Chester and Delaware.

Article III - Membership

Section 1.  Any member of AIHA, residing within the geographic boundaries of the Local Section, may become a full member of the Local Section upon payment of Local Section dues.  Subject to approval by a two-thirds vote of the Local Section Executive Committee, any member of AIHA living outside the geographic boundaries of the Local Section may become a full member of the Local Section.  A member of AIHA may be a member of more than one Local Section.

Section 2.  On payment of Local Section dues, and the approval by a two-thirds vote of the Local Section Executive Committee, any person having a professional interest in industrial hygiene may become an associate member of the Local Section, entitled to the privileges of membership.

Section 3.  Retired membership in the Local Section may be extended to a member who has retired from the practice of the industrial hygiene profession, with approval of a two-thirds vote of the Local Section Executive Committee.

Section 4.  Life membership in the local section may be extended to a member in good standing who has participated actively in the local section for not less than ten years immediately preceding his/her nomination, and who has retired from the practice of the industrial hygiene profession, or has reached the age of 65, with approval of the Local Section Executive Committee.  A life member retains all privileges of a member of the Local Section but will not be assessed Local Section dues.  Nominations for life membership may be made to the Local Section Executive Committee by any member in good standing, and must be approved by two-thirds of the Local Section Executive Committee.

Section 5.  Student membership may be granted to persons enrolled full-time in an undergraduate/graduate school located within the geographic boundaries of the Local Section.  These persons must be matriculated in a course of study in industrial hygiene or a related subject, such as (but not limited to) environmental sciences, occupational health and safety, or safety management.  Student memberships will be granted upon application and payment of the required Local Section dues (see Article X), and the approval by a two-thirds vote of the Local Section Executive Committee.

Section 6.  Additional classes of membership in the Local Section may be created with approval of the AIHA Board of Directors.

Article IV - Membership Meetings

Section 1.  Meetings of the Local Section shall be held at the time and place designated by the Local Section Board of Directors.

Section 2.  An annual meeting, at which the installation of officers and directors shall take place, shall be held at such time and place as designated by the Local Section Board of Directors.

Section 3.  Special meetings shall be called at the discretion of the President with the approval of the Local Section Executive Committee or in response to the written request of 20 percent of the members of the Local Section in good standing.

Section 4.  Notice of the time and place of any meeting shall be delivered to the Local Section membership not less than 10 days before the date of the meeting.

Section 5.  The presence of 20 percent of the members of the Local Section in good standing shall be required to constitute a quorum for any meeting.

Article V - Officers

Section 1.  The Local Section Executive Committee shall consist of the President, President-Elect, Secretary, and Treasurer, and immediate Past President.  Only members of AIHA may be elected as officers of the Local Section.  No person shall serve as an officer in more than one Local Section at the same time.  An officer need not reside or work within the geographic boundaries of the Local Section.

Section 2.  The officers of the Local Section shall be elected by ballot for terms of office as hereinafter provided, which terms shall begin and end at the Local Section’s annual planning meeting in June.  Each officer shall hold office until a successor shall have been duly elected or until death, resignation, or removal.  The Local Section shall give notice of the names and addresses of the newly elected officers to AIHA within 30 days of such election.

Section 3.  A vacancy in office because of the death, resignation, or removal of an officer may be filled by the Local Section Board of Directors for the unexpired term.  If the vacancy occurs in the office of President-Elect, the member appointed to fill the vacancy shall not automatically succeed the President, and the President for the following year shall be elected at the next annual meeting of the Local Section.

Section 4.  An officer may resign by oral tender of resignation at any meeting of the Local Section Executive Committee or by giving written notice thereof to the Local Section Executive Committee.   Such resignations shall take effect at the time specified and acceptance of such resignation shall not be necessary to make it effective.

Section 5.  An officer may be removed, with or without cause, at a meeting expressly called for that purpose, by a two-thirds (2/3) vote of the Local Section Board of Directors.

Section 6.  The President shall preside at all meetings of the Local Section membership, Local Section Board of Directors, and of the Local Section Executive Committee, and shall perform such other duties as may be directed by the Local Section Executive Committee.  The President shall appoint, subject to the provisions of these bylaws, members and chairs of all committees.  The President shall be an ex-officio member of all committees.  The President shall serve a one-year term of office.

Section 7.  The President-Elect automatically shall succeed the President in office upon completion of the President’s term of office.  The President-Elect shall perform any duties delegated by the Local Section Board of Directors or assigned by the President.  The President-Elect shall serve a one-year term of office.

Section 8.  The Past President shall perform such other duties delegated by the Local Section Board of Directors or assigned by the President, and shall serve as chair of the Nominating Committee.  The Past President shall serve a one-year term of office.

Section 9.  The Treasurer shall receive, disburse, and be custodian of all funds of the Local Section.  All disbursements shall be made upon authorization of the Local Section Executive Committee.  The Treasurer shall prepare a preliminary annual financial report and submit the accounts of the Local Section for audit at the last meeting of the Local Section Board of Directors prior to the annual meeting of the Local Section.  The Treasurer shall present a final annual financial report at the annual meeting of the Local Section.  The Treasurer shall serve a two-year term of office.  Upon completion of their service, the Treasurer shall transmit to his/her successor in office all funds, financial documents and property of the Local Section.

Section 10.  The Secretary shall give notice of all meetings of the Local Section, Local Section Board of Directors, and the Local Section Executive Committee; maintain an accurate list of the members and their membership status; keep a record of the transaction of business that may come before such meetings; and be custodian of the records of the Local Section.  The Secretary shall serve a two-year term of office.  Upon completion of their service, the Secretary shall transmit to his/her successor in office all records/documents and property of the Local Section.

Article VI – Directors

Section 1.  Except as these Bylaws may require that action shall be otherwise authorized or taken, all authority of the Association shall be exercised by its Board of Directors.

Section 2.  The Local Section Board of Directors shall consist of the officers and Directors.  Any member of the Local Section in good standing may be eligible to serve on the Local Section Board of Directors.

Section 3.  The Directors of the Local Section shall be elected by ballot as hereinafter provided, for two-year staggered terms, with an equal number of Directors elected each year.  The term of office of Directors shall begin and end on the date of the annual planning meeting (June).  Each Director shall hold office until a successor shall have been duly elected or until death, resignation, or removal.  Directors do not need to be members of AIHA.

Section 4.  A Director may resign at any time, either by oral tender of resignation at any meeting of the Local Section Board of Directors or by giving written notice thereof to the Secretary.  Such resignation shall take effect at the time specified and acceptance of such resignation shall not be necessary to make it effective.     

Section 5.  The Local Section Board of Directors may, by a vote of two-thirds (2/3) of its members, remove any Director at a meeting expressly called for that purpose.

Section 6.  The vacancy in office of any Director may be filled by vote of the Local Section Board of Directors.  A Director elected to fill such vacancy shall be elected to the unexpired term of the predecessor in office. 

Section 7.  The Local Section Board of Directors shall hold meetings at least twice a year.  Meetings may be held in person or by some other means where each officer and Director can communicate with all other Officers and Directors.   Notice of the time and place of each meeting of the Local Section Board of Directors shall be given not less than five (5) days before the date of the meeting, which notice need not specify the purpose of the meeting. 

Section 8.  The presence of a majority of the Local Section Board of Directors is necessary to constitute a quorum of a meeting.  The act of a majority present at a meeting at which a quorum exists is the act of the Local Section Board of Directors.  Each member of the Local Section Board of Directors shall be entitled to one vote.  Proxy voting shall not be permitted for any purpose.

Article VII – Committees

Section 1.  The Local Section Executive Committee shall be responsible for the governance of the Local Section between meetings of the Local Section Board of Directors.  The President shall serve as chair of the Local Section Executive Committee.  The presence of a majority of the Local Section Executive Committee is necessary to constitute a quorum for a meeting.  The act of a majority present at a meeting at which a quorum exists is the act of the Local Section Executive Committee.  Each member of the Local Section Executive Committee shall be entitled to one vote.  Meetings of the Local Section Executive Committee may be called at the discretion of the President on not less than five (5) days’ notice.

Section 2.  The Program Committee shall consist of not less than three members.  The President-Elect shall serve as its chair.  The Program Committee shall present a tentative schedule of programs for the year to the Local Section Board of Directors for its approval.  On approval of the Local Section Board of Directors, the Program Committee will implement arrangements for the programs and provide the Secretary with information to be circulated to the members of the Local Section (formal designation of a Program Committee is optional).

Section 3.  The Nominating Committee shall consist of two members appointed by the President at least 30 days prior to the annual meeting of the Local Section and the immediate Past President, who shall serve as its chair.  The Nominating Committee shall nominate persons for officer and directors of the Local Section and it shall deliver its nominations for each office in writing to the Secretary for circulation with the notice of annual voting.  In addition to nominations made by the Nominating Committee, nominations may be made by petition of not less than two percent (2%) of the members eligible to vote.  Such petitions shall be submitted to the chair of the Nominating Committee not less than 60 days prior to the annual meeting of the membership (formal designation of a Nominating Committee is optional).

Article VIII - Local Sections Council Representatives

Section 1.  The President and President-Elect shall serve as representatives of the Local Section on the Local Sections Council of AIHA, provided that neither is an officer or director of AIHA, in which event the Local Section Executive Committee shall appoint another member as such representative.

Section 2.  The representatives of the Local Section shall report at the annual meeting of the Local Sections Council on the activities of the Local Section, and report back to the Local Section on the actions of the Local Sections Council.

Article IX - Public Statements

Section 1.  The Local Section shall not issue or publish any public statement that uses any form of the name of AIHA on a policy or technical issue, other than issues which primarily affect the Local Section, without prior consent of the Board of Directors of AIHA.

Section 2.  No public statement on any matter, which purports to represent the opinion of the Local Section, shall be issued or published, unless that statement has been authorized by the Local Section Executive Committee as expressing the opinion of a majority of the members of the Local Section.

Article X - Dues

Section 1.  Annual dues for Local Section membership may be paid at any time during the year.  The dues amount for each year shall be set by the Local Section Board of Directors.  Dues paid are not refundable nor transferrable.

Section 2.  Member dues paid are good for one (1) year from the date of dues payment or of receipt of notification of dues payment (for dues paid through AIHA).

Section 3.  Any member whose dues are unpaid is not in good standing and shall have no vote or other privileges of membership in the Local Section. 

Article XI - Elections and Voting

Section 1.  Officers and directors of the Local Section shall be elected by ballot of the voting members of the Local Section.  Voting shall be conducted using electronic balloting, via an on-line service, such as SurveyMonkey.  Dates for the start and end of voting, and candidate information, shall be shared with the voting membership of the Local Section before or at the time of distribution of the electronic ballots.  The Secretary shall promptly report the results of the election to AIHA.

Section 2.  Except as provided in Article XIII, a plurality of the ballots cast in an election of any officer or Director or in a referendum on any issue to be considered or action to be taken shall be effective to constitute the election of a person as an officer or Director of the Local Section and as a decision or act of the Local Section with respect to any issue to be considered or any action to be taken.  In the event of a tie vote in any election of officer or director, the tie shall be resolved by vote of the Local Section Board of Directors.

Section 3.  The Local Section Board of Directors, at any time, may conduct by ballot a referendum of the membership in connection with any issue it may consider or action to be taken.  Such ballot of referendum shall specify a deadline for its completion.

Section 4.  Any member eligible to vote, at any time, may on written request to the President require the Local Section Board of Directors to conduct a ballot referendum of the membership on any issue to be considered and/or action to be taken relating to the purposes of the Local Section.  Such a request shall state, with specificity, the issues to be considered and/or the action to be taken, and shall bear the signature of not less than five percent (5%) of members eligible to vote.

Article XII - Dissolution

The Local Section shall use its funds only to accomplish the purposes specified in these bylaws.  No part of the funds shall be used to the advantage of any single person or entity, or be distributed to the members of the Local Section.  In the event of the dissolution or final liquidation of the Local Section, its remaining net assets shall be distributed to such nonprofit corporations or associations as are exempt from Federal Income Tax under Section 501(c) of the Internal Revenue Code, as deemed appropriate by the AIHA Board of Directors.

Article XIII - Amendments

Section 1.  These bylaws may be amended, or new bylaws adopted, by a two-thirds vote of the members of the Local Section who respond to a ballot conducted in accordance with the provisions of Article XI.

Section 2.  Such amended or new bylaws shall become effective upon approval by the Board of Directors of AIHA or the Board’s designee.

 

 

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