American Industrial Hygiene Association
Local Section By-Laws
Revisions to the Philadelphia Section AIHA's by-laws were submitted to National AIHA on March 12, 1999, and were approved on July 12, 1999, as changed. The by-laws were revised in order to bring them into line with current guidance from National AIHA, as well as to reflect the group's recent name change.
Additional changes to the by-laws, to reflect the legal incorporation of the local section, will be presented to the membership for approval in the near future.
By-Laws of the Philadelphia Section of the
American Industrial Hygiene Association
Article I- Name
The organization shall be known as the Philadelphia Local Section of the American Industrial Hygiene Association (Philadelphia Section AIHA).
Article II- Purpose
The purpose of the local section shall be to promote the purposes of the American Industrial Hygiene Association (AIHA), as set forth in its Articles of Incorporation, within the geographic boundaries of the city of Philadelphia and the adjacent Pennsylvania counties of Bucks, Montgomery, Chester and Delaware.
(NOTE: a change to the by-laws, to remove a reference made to the inclusion of Southwestern New Jersey as part of the Section's geographic boundaries, was made after the revised by-laws were voted on by the Section's membership, at the request of National AIHA. The Section plans to discuss, with the New Jersey Section, the incorporation of Southwestern New Jersey into its geographic boundaries in the near future).
Article Ill- Membership
Section 1. Any person having a professional interest in industrial hygiene may become a member of the local section, entitled to the privileges of local section membership, on payment of local section dues, and on approval by a two-thirds vote of the local section Executive Committee.
Section 2. Life membership in the local section may be extended to a member in good standing who has participated actively in the local section for not less than ten years immediately preceding his/her nomination, and who has retired from the practice of the industrial hygiene profession, or has reached the age of 65, with approval of the local section Executive Committee. A life member retains all privileges of a member of the local section but will not be assessed local section dues. Nominations for life membership may be made to the Executive Committee by any member in good standing, and must be approved by two-thirds of the executive committee.
Section 3. Student membership may be granted to persons enrolled full-time in an undergraduate/graduate school located within the geographic boundaries of the local section. These persons must be matriculated in a course of study in industrial hygiene or a related subject, such as (but not limited to) environmental sciences, occupational health and safety, or safety management. Student memberships will be granted upon application and payment of the required local section dues (see Article IX), and the approval by a two-thirds vote of the local section Executive Committee.
Section 4. Additional classes of membership in the local section may be created with approval of the Board of Directors of AIHA.
Article IV- Meetings
Section 1. Meetings of the local section shall be held at the time and place designated by the Executive Committee. Meetings will typically be held in September, October and November; January, February, March and April; and in either May or June, depending upon the date of the annual American Industrial Hygiene Conference and Exhibition.
Section 2. Meetings of the Executive Committee shall take place immediately preceding the regularly scheduled meetings of the local section, and at other times deemed necessary, at the discretion of the President. Members of the Executive Committee shall be notified at least ten (10) days in advance of any scheduled meeting.
Section 3. An annual meeting, at which the election of officers shall take place, shall be held in the month following the annual conference of AIHA, at which time the installation of officers and directors shall take place.
Section 4. Special meetings shall be called at the discretion of the President with the approval of the Executive Committee or in response to the written request of twenty (20) percent of the members of the local section in good standing.
Section 5. Notice of the time and place of any meeting shall be delivered by mail not less than ten (10) days before the date of the meeting.
Section 6. The presence of twenty (20) percent of the members of the local section in good standing shall be required to constitute a quorum for any meeting.
Article V- Officers and Directors
Section 1 - The local section shall be governed by its Executive Committee comprised of its officers (the President, President-Elect, Secretary and Treasurer), four Directors, and the immediate Past-President.
Section 2. Only members of AIHA may be elected as officers and directors. No person shall serve as an officer or director in more than one local section at the same time. An officer or director need not reside nor work in the geographic boundaries of the local section. Officers and directors shall be elected by the members of the local section in April of each year, and the local section shall give notice of the names and addresses of the newly elected officers and directors to the Executive Director within 30 days of such election. The President and President-Elect shall serve a one-year term unless a successor is elected and installed at a special election. The President-Elect automatically shall succeed the President in office upon completion of the President's term of office. The Secretary and Treasurer shall serve two-year terms, and shall be elected on alternate years. Directors shall serve two-year terms, with two Directors elected annually.
Section 3. A vacancy in office because of the death, resignation, or removal of an officer or a director may be filled by the Executive Committee for the unexpired term. If the vacancy occurs in the office of President-Elect, the member appointed to fill the vacancy shall not automatically succeed the President, and the President for the following year shall be elected at the next annual meeting of the local section.
Section 4. An officer or director may resign by oral tender of resignation at any meeting of the Executive Committee, or by giving written notice thereof to the Executive Committee. Such resignation shall take effect at the time specified, and acceptance of such resignation shall not be necessary to make it effective.
Section 5. An officer or director may be removed, with or without cause, at a meeting expressly called for that purpose, by a majority vote of the Executive Committee.
Section 6. The President shall preside at all meetings of the local section membership and of the Executive Committee, and shall perform such other duties as may be directed by the Executive Committee. The President shall appoint a Program Committee, Nominating Committee, and such other committees as the Executive Committee may deem necessary for the orderly function of the local section. The President shall appoint members of the committees. All committee appointments shall be for a one-year term. The President shall be an ex-officio member of all committees.
Section 7. The President-Elect automatically shall succeed the President in office upon completion of the President's term of office. The President-Elect shall perform any duties delegated by the Executive Committee or assigned by the President, and shall assume the duties of the President in his/her absence.
Section 8. The Treasurer shall receive, disburse, and be custodian of all funds of the local section. All disbursements shall be made upon authorization of the President. The Treasurer shall submit a statement of the local section's accounts at each meeting of the Executive Committee, and shall prepare a preliminary annual financial report and submit the accounts of the local section for audit at the last meeting of the Executive Committee prior to the annual meeting of the local section. The Treasurer shall present a final annual financial report to the Executive Committee at the annual meeting of the local section. After the annual meeting of the local section, the Treasurer shall transmit to his/her successor in office all funds and property of the local section.
Section 9. The Secretary shall give notice of all meetings of the local section and the Executive Committee; maintain an accurate list of the members and their membership status; keep a record of the transaction of business that may come before such meetings; and be custodian of the records and correspondence of the local section.
Section 10. Directors shall remain available to assist the officers in the governance of the local section, and to perform any duties delegated by the Executive Committee or assigned by the President.
Article VI- Committees
Section 1. The Executive Committee shall consist of the officers of the local section, the immediate Past-President, and other board members. The Executive Committee shall be responsible for governance and management of the local section and approval of new members. The President shall serve as chairperson of the Executive Committee. The presence of a majority of the Executive Committee is necessary to constitute a quorum for a meeting. The act of a majority present at a meeting at which a quorum exists is the act of the Executive Committee. Each member of the Executive Committee shall be entitled to one vote. Meetings of the Executive Committee may be called at the discretion of the President on not less than five (5) days notice.
Section 2. The Program Committee shall consist of not less than three (3) members. The President-Elect shall serve as its chair. The Program Committee shall present a tentative schedule of programs for the year to the Executive Committee for its approval. On approval of the Executive Committee, the Program Committee will implement arrangements for the programs and provide the Secretary with information to be circulated to the members of the local section.
Section 3. The Nominating Committee shall consist of three (3) members appointed by the President at least thirty (30) days prior to the April meeting of the local section, and the immediate Past-President, who shall serve as its chairperson. The Nominating Committee shall nominate persons for officers of the local section, endeavoring to deliver not less than two (2) candidates for each elective office and not less than three (3) nominations for the two directorships. The Nominating Committee shall deliver its nominations for each office in writing to the Secretary for circulation with the notice of the annual meeting. In addition to nominations made by the Nominating Committee, nominations may be received from the members not less than thirty (30) days prior to the annual meeting, and will be accepted from the floor prior to balloting at the April meeting of the local section.
Section 4. The Membership Committee shall consist of not less than three (3) members. The Membership Committee shall be responsible for membership services, such as developing and implementing strategies for soliciting new members, and for retaining existing members, for the local section. The Membership Committee shall be chaired by the President-Elect.
Section 5. The Communications Committee shall consist of not less than three (3) members. The Communications Committee shall be responsible for local section publicity, ongoing changes and improvement to the local section's communications (such as the monthly newsletter), development and implementation of new means of communicating with the local section membership, and for liaison with and presentations to other related professional organizations. The Communications Committee shall be chaired by the Secretary.
Article VII- Local Sections Council Representatives
Section 1. The President and President-Elect shall serve as representatives of the local section on the Local Sections Council of AIHA, provided that neither is an officer or director of AIHA, in which event the Executive Committee shall appoint another member as such representative.
Section 2. The representatives of the local section shall report at the annual meeting of the Local Sections Council on the activities of the local section and report back to the local section on the actions of the Local Sections Council.
Article VIII- Public Statements
Section 1 - The local section shall not issue or publish any public statement that uses any form of the name of AIHA on a policy or technical issue, other than issues which primarily affect the local section, without prior consent of the board of directors of AIHA.
Section 2. No public statement on any matter, which purports to represent the opinion of the local section, shall be issued or published, unless that statement has been authorized by the Executive Committee as expressing the opinion of a majority of the members of the local section.
Article IX- Dues
Section 1. Annual dues for the local section membership become payable on the first day of September of each year. The dues per year shall be set by the Executive Committee and approved in accordance with the procedure set forth in Article X.
Section 2. Annual dues for student members will be assessed at the rate of one-half of the annual dues amount for regular membership.
Section 3. Members accepted for membership between July and January shall pay dues for a full year. Members accepted for membership between February and June shall pay dues for one-half of the year.
Section 4. Any member whose dues are unpaid on December 31 is not in good standing and shall have no vote or other privileges of membership in the local section. If the dues of any member are not paid within one year of the date due, the membership of the member in the local section shall be terminated subject to reinstatement as provided in Section 5.
Section 5. Any member terminated for nonpayment of dues may be reinstated at any time before the next annual meeting of the year following termination, by payment of dues in arrears together with the dues for the current year.
Section 6. Any member of the local section who submits his/her resignation to the Executive Committee while in good standing shall be permitted to re-apply for membership at any time thereafter without penalty.
Section 7. Any member of the local section who is called into full-time active duty in the armed forces shall have payment of local section dues waived from the date of entry on active duty until sixty (60) days after release from such duty. During such periods of military service, the member shall retain membership privileges commensurate with his/her classification of local section membership.
Article X- Election of Officers and Directors
Section 1. Officers of the local section shall be elected by secret ballot of the voting members of the local section at the April meeting of the local section. These ballots shall specify a deadline for return. The President shall promptly report the results of the election to the Executive Director of AIHA.
Section 2. The President shall appoint no less than three (3) tellers at the time of the elections to tally the results. None of the tellers shall be a member of the Nominating Committee nor a candidate for election.
Section 3. Candidates for all elected offices shall be required to receive a majority of the votes cast to be elected. If, on the first ballot, no candidate for a position receives a majority of the votes, a second round of balloting shall be conducted for that office, containing only the names of the two candidates who received the highest number of votes on the first round of balloting,
Section 4. The President shall abstain from voting, except in the case of a tie, when he/she shall cast the deciding vote.
Article XI- Voting on Other Matters
The Executive Committee, at any time, may conduct by mail or other type of secret ballot, a referendum of the membership of the local section in connection with an issue it may consider or action to be taken. Except as provided in Article XIII, a plurality of the mail ballots cast in an election of any officer or in a referendum on any issue to be considered or action to be taken shall be effective to constitute the election of a person as an officer of the local section and as a decision or act of the local section with respect to any issue to be considered or any action to be taken. In the event of a tie vote in any such ballot, the tie shall be resolved by vote of the Executive Committee.
Article XII- Order of Business
Section 1. The order of business at regularly scheduled meetings of the Executive Committee of the Section shall be as follows: opening of the meeting; reading of the minutes of the previous meeting; Treasurer's report; any communications received; applications for membership; Committee reports; unfinished (old) business; new business; discussions; announcements; and adjournment.
Section 2. The regular order of business may be changed when deemed necessary or advisable by the meeting's presiding officer.
Article XIII- Amendments
Section 1. These bylaws may be amended or new bylaws adopted by a two-thirds vote of the members of the local section who participate in a secret ballot conducted in accordance with the provisions of Article XI.
Section 2. Such amended or new bylaws shall become effective upon approval by the Board of Directors of AIHA.
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Last Updated January 05, 2015
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